Choosing a Virtual Data Room for Business

When you’re running a business sharing documents with customers investors, partners or customers can be crucial. It’s essential to safeguard your documents and communications. When choosing a virtual information space for your business you should look for a provider that offers the security features you require to have 24/7 access to authorized users, two-factor authentication, timed access expiration, various permission levels, and IP-address-based access restrictions. Check the provider’s certifications to ensure that they meet the highest security standards like SOC 1, SOC 2, ISO 27001 and HIPAA.

The most commonly used use for VDRs is M&A deals where the buyer has to examine large quantities of confidential documents prior to closing the deal. The usual method of doing this was to have buyers travel (often via plane) to a secure location to review the hard copies of the documents. This took days, and increased the risk that the deal would fail due to delays and other issues.

VDRs allow confidential documents to be viewed anywhere in the world which speeds up the process and increases competition among prospective buyers. This is especially important when dealing with life science companies who need to share information regarding everything from clinical trials and HIPAA compliance to patenting and licensing IP.

Virtual data rooms can also be used for fundraising, IPOs and corporate finance, insolvency, mergers and acquisitions real estate transactions, asset sales, as well as litigation documents. It’s easy to understand why so many companies turn to VDR providers.

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